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REQUEST FOR PROPOSAL
PROPOSAL FOR: NEW KITCHEN EQUIPMENT INSTALLATIONS at Bristol Elementary School (BES), New Hampton Community School (NHCS), Newfound Memorial Middle School (NMMS), and the Newfound Regional High School (NRHS).
DEADLINE FOR RECEIPT OF PROPOSALS: March 17, 2023 2:00PM LOCATION OF PROPOSAL RECEIPT: Newfound Area School District
20 North Main Street, Bristol, NH 03222 Attn: Jason Torsey
You are invited to submit a proposal for New Kitchen Equipment Installation at the following schools:
1. Bristol Elementary, 55 School Street, Bristol, NH 03222 - Hobart AM16VL‐BASX‐2
2. New Hampton Community School, 191 Main Street, New Hampton, NH 03256 - Hobart AM16VL‐BASX‐2
3. Newfound Memorial Middle School, 155 N Main Street, Bristol, NH 03222 - Hobart AM16VLT‐BASX‐2 - Cleveland Range SGL30TR
Cleveland Range 24CGA10.2
4. Newfound Regional High School, 150 Newfound Rd, Bristol, NH 03222
Hobart CLPS66EN‐BAS+BUILDUP - CLPS66EN‐BASHTE15K Electric tank heat 15kW - CLPS66EN‐BASERH30K 30kW electric booster
Cleveland Range SGL30TR - Cleveland Range 24CGA10.2
All work is to be performed in accordance with the enclosed specifications and as otherwise noted. The equipment listed above is being supplied by Singer Kittredge Equipment. Pricing for equipment shall not be included in your proposals.
The proposal is to be submitted on your letterhead no later than March 17, 2023 @ 2:00PM. Envelopes should be addressed to Newfound Area School District, 20 North Main Street, Bristol, NH 03222, Attention: Jason Torsey – New Kitchen Equipment Installations BID
INSTRUCTIONS TO VENDOR
1. Project start date will be determined after the winning bidder is selected. The Contractor shall state their proposed initiation and completion dates for the project, including all work necessary, to complete punch list items in their proposal. The Newfound Area School District would like this project to be completed no later than August 1, 2023. But the project must be completed in its entirety before September 30, 2023 due to grant requirements.
2. The Newfound Area School District reserves the right to reject any and all proposals based on non-compliance of specification, and to waive the formalities, as it deems such action to be in their best interest. The District reserves the right to reject any or all proposals or any part of any proposal. Any proposal may be withdrawn prior to the scheduled time for the opening of proposals. Any proposal received after the time and date specified shall not be considered. The District also reserves the right to negotiate with a submitter when all proposals exceed the budgeted appropriation.
3. All submitters must meet all qualifications established by the District and must certify that they do not have business or personal relationships with members of the Newfound Area School Board or Administration. If a business or personal relationship exists, submitters must disclose such relationship as part of the proposal.
4. Although price will be a critical factor, the District reserves the right to award the contract to someone other than the lowest submitter as determined to be in the best interest of the District.
5. No vendor may withdraw their proposal for at least thirty (30) days after the time and date set for the receipt of proposals to ensure issuance of a formal purchase order.
6. All proposals must be signed by an authorized representative of the company.
7. Should a vendor find discrepancies in or omissions from the specifications, or should he/she be in doubt as to their meaning, the vendor shall at once notify the Newfound Area School District, who will send a written (email) instruction to all vendors. The District will not be responsible for any oral instructions or addendums.
8. The Contractors, before submitting their proposals, shall attend a mandatory pre-bid meeting and perform an onsite inspection of conditions at each school, which could affect the work. Please call Jason Torsey, Facilities Director, at 603.744.6006 ext1530 to make arrangements for a site visit.
9. Proposal must comply with the specifications and plans of the project as described below.
10. Certificate of Liability and Worker’s Compensation Insurance is to accompany all quotation documents.
11. No work shall commence on the project without a proper Certificate of Insurance being received and approved by the Newfound Area School District. The Certificate shall list the Newfound Area School District as an additional or co-insured.
12. Work on this project must meet the requirements of all applicable town, local and state codes, laws and ordinances, in addition to any technical societies referenced herein.
13. All work is to be done in a professional manner and payment must be approved by the Newfound Area School District.
14. Contractor is responsible for all debris; tolls & material clean up on a daily basis.
15. For equipment specifications sheets, see make and model numbers on page 1 and contact Singer Kittredge, 618 NH-3A, Bow, NH 03304. 603-228-9460.
16. Project is a federally funded project with the ESSER II grant. Vendor must follow all Davis Bacon wages and paperwork requirements. For details, visit the Department of Labor website at this web address https://www.dol.gov/agencies/whd/fact-sheets/66-dbra
17. Contractor shall obtain all necessary permits and cover associated fees.
18. To ensure the timely arrival of equipment, Contractor shall assist in coordinating with Singer Kittredge during the project.
SCOPE OF WORK: ALL SITES
1. Disconnect existing equipment, and remove with assistance from Singer Kittredge
2. Move equipment into place with assistance from Singer Kittredge
3. Make all final connections and test equipment for proper operation
Newfound Regional High School (NRHS)
1. Rework the waste and water piping to the dishwasher. This includes piping up the tempering kit to the dishwasher.
2. Run a vent to the outside of the building utilizing the sidewall of the building.
3. Rework the gas, water, and waste piping to the skillet.
4. Furnishing a gas flex connector without passive restraints as the skillet does not have wheels.
5. Rework the gas, water, and waste piping to the steamer, furnishing a gas flex connector without passive restraints as the steamer does not have wheels.
6. Rework the waste and water piping to the three bowl sink. Also, add check valves to the hot and cold water piping to the (1) sprayer. Furnish and install (1) AAV for the venting of this fixture.
7. Rework the waste and water piping to the prerinse sink. Add check valves to the hot and cold water piping to the (1) sprayer. Furnish and install (1) AAV for the venting of this fixture.
8. Demo the existing booster pump.
9. Furnish and install new ductwork from the old ductwork from the existing dishwasher hood to the new dishwasher hood.
Newfound Memorial Middle School (NMMS)
1. Rework the waste and water piping to the dishwasher. This includes piping up the tempering kit to the dishwasher.
2. Run a vent to the outside of the building utilizing the sidewall of the building.
3. Rework the gas, water, and waste piping to the skillet.
4. Furnishing a gas flex connector without passive restraints as the skillet does not have wheels.
5. Rework the gas, water, and waste piping to the steamer, furnishing a gas flex connector without passive restraints as the steamer does not have wheels.
6. Rework the waste and water piping to the three bowl sink. Also, add check valves to the hot and cold water piping to the (1) sprayer. Furnish and install (1) AAV for the venting of this fixture.
7. Rework the waste and water piping to the prerinse sink. Add check valves to the hot and cold water piping to the (1) sprayer. Furnish and install (1) AAV for the venting of this fixture.
8. Demo the existing booster pump.
Bristol Elementary School (BES)
1. Rework the waste and water piping to the dishwasher. This includes piping up the tempering kit to the dishwasher.
2. Run a vent to the outside of the building utilizing the sidewall of the building.
3. Rework the waste and water piping to (2) prerinse sinks.
4. Furnish and install check valves on the hot and cold water piping to the (2) sprayers.
5. Demo the existing booster pump.
New Hampton Community School (NHCS)
1. Rework the waste and water piping to the dishwasher. This includes piping up the tempering kit to the dishwasher.
2. Run a vent to the outside of the building utilizing the sidewall of the building.
3. Rework the waste and water piping to (2) prerinse sinks.
4. Furnish and install check valves on the hot and cold water piping to the (2) sprayers.
5. Demo the existing booster pump.
INSURANCE AND INDEMNIFICATION:
As used herein, the job to be done is called the “Work”; the concern doing the work is called the “Contractor”; and the site where the work is being done is called the “Premises”.
The Contractor shall be solely responsible for all loss, expense (including attorney’s fees), and damage and shall indemnify the Newfound Area School District against and save the Newfound Area School District harmless from all claims, demands and judgments made or recovered against Newfound Area School District because of personal injuries, including death at any time resulting there from, and/or because of damage to property, from any cause whatsoever, arising out of, incidental to, or in connection with the Work, whether or not caused by negligence of the Contractor, any subcontractor or their employees, servants or agents; provided that said indemnification and save harmless obligation shall not apply to circumstances resulting solely from negligence of the Newfound Area School District, its employees or servants, as finally so determined by a court of competent jurisdiction.
Compliance by the Contractor with the following insurance provisions shall not relieve the Contractor from liability under this provision.
INSURANCE TO BE CARRIED BY CONTRACTOR:
Prior to commencement or work under this contract, Contractor will provide The Newfound Area School District with Certificates of Insurance, in companies acceptable to the Newfound Area School District, evidencing:
I. Worker’s Compensation – in accordance with the laws of all jurisdictions (State, province, Federal) which may apply to work being performed and including coverage for Employer’s liability with a limit of not less than $100,000.00 Each Accident / $500,000 Disease-Policy Limit / $100,000 Disease-Each Employee.
II. Comprehensive General Liability – with Limits of not less than $1,000,000.00 per occurrence. The insurance will include the following hazards and certificates will so indicate:
a) Independent Contractors – covering the Contractor for any work performed by subcontractors.
b) Contractual – covering the above indemnity agreement.
c) Products – covering any product provided under this contract and include a vendor’s endorsement in favor of the Newfound Area School District.
d) Completed operations – covering work performed under this contract.
III. Comprehensive Automobile Liability – covering all owned, non-owned and hired vehicles of not less than $1,000,000.00 Combined Single Limit.
IV. The certificate(s) of insurance shall name the Newfound Area School District as an additional or co-insured under the general liability and auto coverages.
These certificates will indicate that the Newfound Area School District will be advised not less than thirty (30) days prior to any change or cancellation. Such insurance will be maintained for the duration of this contract. Completed operations coverage, where applicable, will be maintained for not less than three (3) years after end of operations under this contract.
Any questions or requests for additional information should be directed to:
Mr. Jason Torsey - Facilities Director, Newfound Area School District, 20 North Main Street, Bristol, NH 03222
Tel: 603.744.6006, Email: jtorsey@sau4.org