The Newfound Area School District
invites you to submit a proposal for our Copy/Laser Printer Paper for its six (6) locations within SAU#4 for the fiscal year 2021-2022.
INSTRUCTIONS TO PROPOSERS:
A. All Proposals are to be submitted to:
Robin Reinhold
Newfound Area School District
20 N. Main Street
Bristol, NH 03222
B. All proposals need to be received no later than Friday, May 7, 2021. All proposals must identify the name, address, phone number, and email address of the contact person to respond to the proposal's questions.

TERM:
A. Pricing to hold firm the entire school year (7/1/2021-6/30/2022).

REQUIREMENTS OF VENDOR:
A. List product brand name, price per ream, and price per case after proposed discounts on the attached "Proposal Form" for the items the District will be ordering throughout the 2021-2022 school year.
B. Pricing should include all charges for delivery, packing, crating containers, etc.
C. Please note on the proposal that deliveries will go to all seven (7) locations.
D. Delivery needs to be within five (5) days of all online, telephoned, or faxed orders to the specified location.
E. Deliveries will be placed by the schools three times a year (August, December, and March).
F. Guarantee that the supplies will be free of all defects and that replacement will occur at the bidder's expense for one year from the delivery date.
G. All awards shall be made to the lowest responsible vendor, all factors considered, which is deemed most favorable to the Newfound Area School District. The District reserves the right to waive any informalities and to accept or reject any or all proposals.
H. All proposals should be accompanied by the bidder's catalog.

SELECTION:
A. Proposals will be evaluated by the Business Administrator and other District staff members as deemed appropriate. The final recommendation rests with the Business Administrator as she deems it to be in the District's best interest.
B. The District reserves the right to select more than one vendor where it deems it is in their best interest to do so.
C. The Newfound Area School District reserves the right to reject all proposals for any reason, should it be deemed in the District's best interest to do so.
D. Upon accepting this proposal, the terms, conditions, and specifications of this proposal shall become part of the contract.
Newfound Area School District
20 N. Main Street
Bristol, NH 03222
Copy/Laser Printer Paper Proposal Due: Friday, May 7, 2021

PROPOSAL FORM:
1. Proposed prices include weekly shipment and inside delivery, as required.
2. Pricing to hold firm for the entire school year (7/1/2021-6/30/2022).
3. All paper listed should be able to be used in the District's printers and copiers.
4. The estimated quantities indicated in this section are given for award purposes only and based on past year purchases. The quantities shall not be considered minimum or guaranteed quantities.
5. The list of paper types, sizes, and colors below represents the District's most commonly purchased items. Additional paper sizes, weight, and colors may be required during the term of the contract.
6. Unit prices must include delivery to the inside of the 7 District's locations.
 Quantity/Case Description Brand & Item # Price Per Ream Price Per Case 
 400 20# Multiuse Paper
 White (8.5 x 11)
   
 10 20# Multiuse Paper,
 Colored (8.5 x 11)
   
 2 #24 Multiuse Paper,
 Colored (8.5 x 11)
   

Locations:
Bridgewater-Hebron Village School, 25 School House Road, Bridgewater, NH 03222
Bristol Elementary School, 55 School Street, Bristol, NH 03222
Danbury Elementary School, 20 Daffodil Lane, Danbury, NH 03230
New Hampton Community School, 191 Main Street,  New Hampton, NH 03256
Newfound Regional High School, 150 Newfound Road, Bristol, NH 03222 
Newfound Memorial Middle School, 155 N. Main Street, Bristol, NH 03222
Newfound Area School District, 20 N. Main Street, Bristol, NH 03222
Ċ
Susan Cross,
Apr 7, 2021, 12:56 PM